Job Opportunities
We are the only city-wide non-profit organization devoted exclusively to the preservation of Seattle's historic and architectural legacy. For more information about our organization visit our About Us section.
There are no job openings currently. Thank you for your interest in Historic Seattle.
Historic Seattle Preservation and Development Authority
The application period for this position has ended.
JOB TITLE: Office Administrator
REPORT TO: Executive Director
POSITION TYPE: 50% time – 20 hours/week, 4 hours/day
(Holiday, vacation, and sick day benefits provided)
GENERAL SUMMARY
The Historic Seattle Office Administrator supports the general operations of the Historic Seattle administrative office. The position is responsible for reception, mail, office supply and equipment ordering, inventory and support. The position is also an IT coordinator, serving as the point person for network and computer maintenance and support, working with a contracted outside entity. This position also provides support to the Program Director, particularly with regard to event registration and member communication, assistance to the Executive Director as needed, and other general staff support as assigned.
ESSENTIAL JOB FUNCTIONS
- Reception – Be a consistent presence at the administrative office, providing in-person reception to visitors and guests and answering the general phone line.
- Mail – Receive and process daily incoming mail. Record checks received on the daily log. Post daily outgoing mail.
- Event Assistance – Process event registrations received via mail or web site. Send event confirmations and generate check-in lists for events. Send event reminders and directions using constituent database. Participate as staff to organizational events as needed.
- Credit Card Processing – Process orders received via mail and the Historic Seattle website for membership, donations, and event registrations. Prepare related reports.
- Bank Deposits – Receive prepared bank deposits from the Bookkeeper and take them to the bank once per week on assigned day.
- Office Supplies – Maintain appropriate standard inventory of necessary office supplies, placing approved orders for restocking on a timely basis. Process and place approved special orders as needed. Monitor office supply budget to ensure spending is appropriate.
- Office Equipment – Ensure office equipment is in working order. Provide support and training to office personnel on the use of office equipment – phones, fax, copier, postage meter, cell phones and other organization-owned assets.
- Computer and Network Support – Troubleshoot computer desktop and network problems. Coordinate with outside network support contractor to maintain the computer and network system in working order. Maintain inventory listing of computer software and hardware.
- Office Cleaning and Maintenance – Ensure the administrative office space is clean and orderly by coordinating the staff rotating calendar and overseeing cleaning service.
- Document and Data Retention – Manage organizational document and data retention plan and annual destruction of documents and data no longer required or needed to be retained.
- Executive Assistance – Provide assistance to the Executive Director as requested and as time allows.
- General Staff Support – Provide general assistance to office personnel as requested and as time allows.
- Volunteers – Oversee work of any volunteers providing time and expertise to Office and IT Administration function.
- Cross training and Backup – Provide backup to other Historic Seattle program and administrative support staff (particularly membership tasks and functions) as needed to assure completion of critical tasks.
- Other duties as assigned.
MINIMUM PERFORMANCE STANDARDS
This position requires the incumbent to be present in the administrative office on a reliable schedule and to perform duties and tasks in a timely fashion. It requires independent thought and decision-making skills. The incumbent may be privy to network and data security information and must maintain strict confidentiality. Organizational events and activities may require evening or weekend hours from time to time.
QUALIFICATIONS
- Two or more years of office administration and support experience
- Demonstrated knowledge of basic computer systems
- Demonstrated proficiency with Windows, Microsoft Outlook, Excel, Word and E-Tapestry or similar database programs
- Demonstrated accuracy and detail orientation
- Ability to work under pressure and meet required deadlines
- Time management skills and the ability to prioritize competing duties and tasks
- Ability to communicate clearly and professionally in both verbal and written form
- Ability to work independently, yet collaboratively, in a team environment
The application period for this position has ended.
Historic Seattle Preservation and Development Authority
The application period for this position has ended.
JOB TITLE: Good Shepherd Building Operations Manager
REPORT TO: Historic Seattle Director of Property & Asset Management
POSITION TYPE: Full Time – 40 hours/week
(Benefits include health insurance, vacation, holiday and sick leave)
GENERAL SUMMARY
The Good Shepherd Center Building Operations Manager plans and oversees all day-to-day operations at the GS Center in Wallingford.
Responsibilities include:
Operations Management
Budgeting and Financial Management
Leasing and Marketing of tenant space
Minor Capital Projects Development and Management.
ESSENTIAL JOB FUNCTIONS
Maintains and repairs building systems
- Supervises maintenance, grounds and caretaker employees.
- Develop and maintain relationships with tenants, guests/visitors and neighbors.
- Hire/fire and train onsite employees
- Maintain time sheets records and submit payroll
- Maintain and repair building systems
- Purchase supplies and materials and assist bookkeeper in making payments and accounting
- Coordinate with police, fire, building inspectors
- Attend Advisory Board meetings and report on current activities and issues.
- Serve as liaison between advisory board and HS/DH staff.
- Analyzes operating and capital projects costs.
- Assist in developing annual budget
- Monitor actual/budget activity and review major variances to HS Director of Property and Asset Management
- Make spending recommendations for major purchases or repairs
- Develop annual capital improvements plan and budget
- Show available space to prospective tenants
- Prepare scope, budget, schedule, and contracts for tenant improvements
- Manage, supervise and perform tenant improvement work
- Identify priorities, prepare scope, budget, schedule, contracts for minor capital improvements
- Manage or supervise projects as needed and as workload allows, including some travel to perform maintenance duties at HS properties
- Other duties as assigned.
MINIMUM PERFORMANCE STANDARDS
Organizational events and activities may require evening or weekend hours from time to time.
QUALIFICATIONS
- Two or more years of office administration and support experience
- Demonstrated knowledge of basic computer systems
- Demonstrated proficiency with Windows, Microsoft Outlook, Excel, Word and E-Tapestry or similar database programs
- Ability and demonstrated experience diagnosing and repairing plumbing, mechanical, and electrical systems; rough and fine carpentry and painting skills desired.
- Demonstrated accuracy and detail orientation
- Ability to work under pressure and meet required deadlines
- Time management skills and the ability to prioritize competing duties and tasks
- Ability to communicate clearly and professionally in both verbal and written form
- Ability to work independently, yet collaboratively, in a team environment
- Valid WA State Drivers License
The application period for this position has ended.
Learn more about Historic Seattle Team Members
Learn more about Doing Business with Historic Seattle.
Historic Seattle welcomes intern and volunteer participation. For a description of our volunteer program, see Volunteering. We encourage those who are interested to complete a volunteer enrollment form on line or download the PDF version of the form and complete it and mail it to:
Luci J Baker Johnson
Manager Volunteers & Events
Historic Seattle
1117 Minor Ave
Seattle, WA 98101